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How to schedule a zoom webinar practice session – none:. Zoom Webinar Platform

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For more information, visit this page about webinar roles in the Zoom Help Center.


View sample Zoom settings for virtual events – IT Help


Search Search. Note: you must fill out the form to request to use the university webinar license which is owned by The Office of Events and Conferences. Zoom Webinars are used for large academic events and educational lectures.

Think of webinars like a virtual lecture hall or auditorium. Learn more about the details on the various videoconferencing options. If you are hosting a Zoom Webinar here are some tips and best practices to create the best experience for your panelists, co-hosts, and attendees. Note : If this is your first time hosting a Zoom webinar consider going through the Zoom Webinar resources Zoom provides.

Please also schedule a practice session with the Office of Events and Conferences after you fill out this form to schedule a Zoom webinar. Plan and design how the webinar will flow: How will it start host on screen or Presentation Screen? Topic — Give the webinar a short, descriptive name. Description Optional — Provide more detail about the webinar.

When — Set webinar date and start time. Duration — Estimate the duration of your event. Recurring webinar — Not generally recommended, but can be used to set up a daily, weekly, or monthly webinar. Registration — Use this to set up a registration form for your meeting which attendees must fill out in advance.

Webinar Passcode — Allows you to set up a passcode for you event. Attendees joining using the Webinar ID number rather than a link will need the passcode to join. This will allow Panelists to turn on their video at the beginning of the event. Audio — This section is locked. Attendees will be able to connect to audio on their computer or over the phone. Webinar Options — See below.

Allows attendees to submit questions, which can be answered by Hosts, Co-hosts, and Panelists. Enable Practice Session — Strongly recommended. In practice mode, you can play around with settings and features. Attendees are not able to join while you are in practice mode.

Require authentication to join — Restricts access to the webinar to current members of Tufts University students, faculty, and staff. Make the webinar on-demand — Not recommended. If turned on, the webinar will be automatically recorded AND made immediately available to attendees after the event. Instead, it is recommended that you manually share the recording after the event, when you know there is nothing wrong with it.

Automatically record webinar — Automatically records the webinar either to your local device or the Tufts Zoom cloud storage space. Cloud is recommended. Alternative Hosts — Invite other Tufts Zoom users to be alternative hosts for your event. Click Schedule at the bottom of the form. Advanced Webinar Options. Click on the name of your webinar. A webinar details page will load. Scroll to the bottom of the page. A series of tabs will be available. Some of the options available under these tabs are described below.

Invitations Invite Panelists — Recommended as the last step, when everything else is in place. Zoom will send each panelist an email invitation.

You can also generate tracking links that allow you to figure out what is driving traffic to your event e. Registration Settings — Manage registration options and questions. Manage Attendees — View and manage attendee registration statuses.

Email Contact — Change the email contact that is listed in webinar emails. By default, the scheduler of the meeting is listed as the email contact. Invitation Email to Panelists — Determine whether an invitation email is sent to panelists. Confirmation Email to Registrants — Manage email that is sent to registrants upon confirmation. Reminder email to Attendees and Panelists — Manage frequency of reminder emails to attendees and panelists. Branding Title — Edit the title that appears at the top of webinar registration page.

Banner — Manage image that is displayed at the top of the invitation page. Logo — Manage the image that is displayed on the right side of the invitation page, registration page, and email invitation. Speakers — Create speaker profiles for each of your panelists. These profiles will appear at the bottom of the registration form. Theme — Adjust theme colors for the registration page.

This URL will open in the Zoom launch page 5 min after they join the webinar. Polls Manage in-webinar polls. Survey Manage a post-webinar survey.

The survey will automatically appear for participants when the webinar is ended. Surveys can be built right in Zoom or included from a 3rd party service.

More Live Streaming — Manage live streaming of webinar. The Webinar Practice Session. Using the Practice Session Log in to tufts. Click Start Practice Session. Alternative hosts and panelists will be able to get into the Practice Session, but attendees cannot.


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