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Zoom Privacy – Indiana Wesleyan University Support Knowledge Base

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Both the current and the Select any or all of the following privacy settings for your meetings. Zoom’s Waiting Room feature lets the meeting host decide when a participant joins the meeting. Change the beginning and end points of your cloud recordings in Canvas to remove unnecessary material before sharing with others. A successful defense against Zoombombing and join zoom meeting no password – none: online mayhem, is an effective passcode strategy. Does Zoom Allow Uploading Files? It is still possible for a meeting to start passowrd you the host even with Join Before Host disabled.


Password not working – Zoom Community.Zoom Security Features: Reduce the Odds of Zoombombing | [email protected]


The password will be randomly generated and shared through the invitation send from within the meeting. The setting to Embed password in meeting link for one-click join has been globally turned on enabled.

This is a safe way to ease the potential burden imposed by increasing the privacy through the use of a password. It is difficult to enter a password for participants who are voice-dialing into a Zoom meeting. For general use, we don’t recommend turning this on. However, for the highest privacy afforded, you may decide to turn this feature on. Muting participants upon entry is a good practice in more formal meetings, but not that necessary for smaller groups, or among familiar teams or classes.

There is also a Mute All button within the Participants window. Turn this on if you want to hear a sound every time someone enters or leaves your meeting.

This is especially helpful in meetings where you have hidden all non-video participants. Screen sharing can be useful for hosts.

The host can allow participants to share, and they can stop the share. Allowing removed participants to rejoin is helpful if the host accidentally removed a participant, but if you want to keep out someone who shouldn’t be in your meeting, it is good to keep this disabled.

A successful defense against Zoombombing and other online mayhem, is an effective passcode strategy. It doesn’t have to be complicated either! While you use your IWU user name and password to enter the Zoom web portal, the passcodes you use for each meeting, or all meetings, is not the same. In some cases, you can change your passcode, and you could change it to the same password as your Single Sign On password, but this is not recommended. By default, meetings are assigned a random alpha-numeric passcode.

This is sufficient privacy, and you are encouraged to keep and use that passcode for that recurring meeting. However, you may update the passcode to one of your choosing.

If you want to change the passcode of your scheduled meeting, follow these instructions:. Sign in to the Zoom web portal and navigate to Meetings. If you want to change the passcode of your personal meeting room, follow these instructions:. A co-host can help the host moderate the discussion, participants, recording, and sharing.

The co-host must be assigned by the host. Co-hosts also cannot start a meeting. If a host needs someone else to be able to start the meeting, they can assign an alternative host. The Co-host can be assigned during a meeting. An Alternative host must be set prior to the start of the meeting. The Waiting Room feature allows the host to control when a participant joins the meeting.

As the meeting host, you can admit attendees one by one or hold all attendees in the waiting room and admit them all at once. You can send all participants to the waiting room when joining your meeting or only guests, participants who are not on your Zoom account or are not signed in.

If you click on the pencil icon, the following prompt appears, allowing you to customize the title, logo, and description:. Click here to learn more about the Waiting Room feature, including prerequisites such as the version of Zoom required to enable the feature. Ensuring your Zoom meetings are attended by only the appropriate participants.

Prevent Zoombombing The term “Zoombombing” refers to the practice of an unwanted guest joining a Zoom meeting or webinar. Zoom Settings for increased privacy Zoom Meetings and Webinars now require passwords for an added layer of security. Locked, user cannot change a passcode is required for participants to access a host’s Personal Meeting room Unlocked, user can change a passcode is required for all meetings using a Personal Meeting ID Unlocked, user can change the passcode will be embedded in the meeting link, for one-click join Unlocked, user can change set screen sharing to “Host Only” Locked, user cannot change.

Privacy Settings for Individuals To access your meeting settings, sign into the Zoom web portal and click on Settings, then the Meetings tab. Turn this on if you want to have the in-meeting option of putting an attendee on hold. Increase the security of your Zoom sessions to reduce the chance of unwanted attendees i. We recommend using as many of these options as you reasonably can without impacting your course or meeting.

This article applies to: Zoom. If you are discussing any sensitive or confidential information in your meetings, these measures become that much more important.

If someone does sneak in, they could listen, capture screenshots, or disrupt the meeting with unwanted video or audio. If someone you don’t know joins your meeting, instructions are available below to Remove a Participant. If one or more participants are being disruptive or abusive, consider the option to Suspend Participant Activities. Zoom hosts will see the meeting Security icon. Clicking the icon shows a number of useful options in a single menu.

Hosts can toggle the following options on or off during meetings. Active features are identified with a checkmark. Clicking an active feature again toggles it off.

Share Screen Turning this option off prevents participants other than the host from sharing their screens. Chat Turning this option off prevents participants other than the host from using the Chat feature. Rename Themselves Turning this option off prevents participants from renaming themselves in the meeting.

Annotate on Shared Content Turning this option off prevents participants other than the host from using annotation tools such as Draw, Stamp, Spotlight, Text, and Erase when screen sharing is used.

This option is only visible to hosts when content is being shared. In addition to using the Security icon menu to control meetings, consider setting the following options when scheduling meetings:.

The Waiting Room feature lets hosts control when each participant joins the meeting. As the meeting host, you can admit attendees one by one, or hold all attendees in the virtual waiting room and admit them en masse. This requires more work by the host, but only allows participants to join if you specifically admit them.

Adding this measure can also save you from having to admit them from the Waiting Room, and also automatically provides their Cornell names in the meeting Participants list. If you are scheduling a meeting where sensitive information will be discussed, it’s best to leave Enable join before host turned off.

You can find the option under Meeting Options when scheduling a meeting. Visit Zoom’s Join Before Host help page for more information. It’s strongly recommended that hosts also activate Only authenticated users can join when using this option. The Join Before Host option can be convenient for allowing others to continue with a meeting if you are not available to start it, but with this option enabled, the first person who joins the meeting will automatically be made the host and will have full control over the meeting.

Another option is to assign an Alternative Host. It’s still possible for a meeting to start without you the host even if Join Before Host is disabled.

If you have given someone Scheduling Privilege , which allows them to schedule meetings on your behalf, then when that person joins a meeting before you, the meeting will begin and they will be made the host.

After you join, the role of Host can be reassigned to you. Meeting passcodes previously called passwords are now required. Passcodes are encrypted within the join meeting link and participants can join without entering it. Attendees who only have the meeting number and not the full link that includes the passcode will need to enter this passcode to enter the meeting. You’ll need to communicate your passcode to those attendees or use a passcode known by them already.

By default, screen sharing in Zoom meetings is limited to the host. You can change this if necessary to allow other attendees to share their screens.

If you do make this change and decide to return to having screen sharing be limited to the host, while in your meeting:. This won’t be appropriate when multiple participants will need to share and collaborate, but this restriction prevents unwanted attendees from interrupting the meeting with intrusive sharing.

If you add a Zoom meeting to your calendar using the Outlook Zoom add-in, the appointment text may include the full Zoom link including the encrypted Zoom meeting passcode.

If you have set up your calendar so that it is open for all colleagues to view the details of your meetings , this can expose the ability to enter the meeting to anyone who views your calendar.

You can protect the passcode by making the calendar entry private. When this option has been used to stop all video, audio, chat, screen sharing, annotation, and recording in a session, Zoom will prompt the host or co-host whether they would like to report a specific individual from the participant list, share details about the disruption, or include a screen capture of the disruption or abuse.

Please report abuse during Cornell Zoom meetings to zoomsecurity cornell. The host or co-cost can resume the meeting by going to the host menu Security icon and re-activating features listed in the Allow Participants to: section—for example, allow video, audio, chat, and sharing from participants once again.

The Security icon menu lets hosts quickly and easily lock a meeting by clicking Lock Meeting. Be aware that when a meeting is locked, no one else can join and you the host or co-host will NOT be alerted if anyone tries to join—so don’t lock the meeting until everyone has joined.

Be aware of the emotional impact that online abuse can have. Imagery that shows the violation of basic human rights of adults or children or targets a community is deeply troubling and can be traumatizing.

Retraumatization of victims of sexual violence, assault, or discrimination is also possible. There is also a risk of inappropriate exposure to children who are in the home environment of the remote worker.

If an event is intended for a child audience, consider recording the program instead of having it live. If online abuse does occur regardless of the audience , do not pretend that it did not happen and power through the meeting—and never just advise participants to simply look away. Rather, end the meeting swiftly and report the incident as soon as possible to Cornell Zoom Security at zoomsecurity cornell.

Alternatively, hosts can report abuse by clicking the Meeting Information icon green shield at the upper left corner of the meeting window, then Report red link with a flag icon. Please report any incidents of abuse occurring in Cornell Zoom meetings to zoomsecurity cornell. How can we help? Search IT Cornell Go. Update to the Latest Version Always keep your Zoom client application updated to the latest version. For users with Cornell-managed devices , the latest version is available through Self Service for Macs and Software Center for Windows devices.

Completing installation may require restarting your computer. Users with personally owned or non-managed computers should update Zoom by opening their profile settings click your profile picture in the top-right corner , then clicking Check for Updates. If you activate both, only the Waiting Room will be activated. Be aware that anyone who has the full link that contains the encrypted passcode can join your meeting—so do not share a meeting link publicly, particularly on social media.

See also Zoom Articles see all. Host a Zoom Meeting. Install Zoom Software. You will need to install the Zoom software before you can attend participate in a Zoom meeting or webinar. A variety of free license upgrades are available to users with a business need. Schedule a Zoom Meeting. Links to plan, host, or schedule a Zoom meeting. Includes links to the vendor’s instructions and information about Zoom Webinars.

Web and Video Conferencing Comparison Chart. Zoom Rooms at Cornell. You can add Zoom Session information to your meetings scheduled in Outlook. The steps listed below assume you have already scheduled the Outlook meeting and are going back to add the Zoom info, Change Ownership of a Zoom Meeting or Webinar. Both the current and the


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